What the attendee list shows
During a meeting, most hosts are flying half blind. They can see a grid of faces, or a participant count, but not whether the client they invited has made it, whether the new cohort has arrived, or whether the person they promised to welcome by name is actually there.
The live attendee list answers those questions from the room's side. Because every guest gives a first name and email at the door, or is recognised by sign-in, the room knows who has come in, and it shows that list in your host control panel as people arrive. You can glance at it before you press Start the room, during the welcome, and again as late arrivals trickle in.
After the event, the same guests are recorded and tagged with the event name. On a Generic Room that record is a CSV export. On a Branded Room it also flows to your CRM or email tool with tags, ready for follow-up.
Which tier includes it
The split is simple.
- Free 30-day trial: guest capture at the door and every join tagged by event. No live list in the control panel.
- Generic Room: the live attendee list in your control panel, capacity warnings as you near your meeting plan's participant limit, and a CSV export after the event.
- Branded Room: the same live list and capacity warnings, with guests also sent to your CRM or email tool with tags.
- Custom Deluxe adds its own Go Live command center for the room. Analytics, multiple rooms under one account and dedicated support are available through our team, scoped and quoted.
How hosts use it during the event
A live list is most useful when somebody is actually watching it. On a small event, that is the host. On a larger one, give it to the producer or a co-host and agree what they are looking for.
- Start on time with confidence. Check that the people who matter, a speaker's guests, a key client, the new hires, are in the lobby before you open the doors.
- Welcome people by name. On a community call or group coaching session, read a few first names from the list as people arrive; it turns a broadcast into a gathering.
- Spot first-timers. If you know your regulars, the list shows who is new, so you can greet them and explain how the session works.
- Pace the content. If an expected group has not arrived, hold the most important section a few minutes rather than repeating it later.
- Follow up on the day. Note who you promised a resource or an answer, then find them in the list afterwards.
Who attended the meeting, after the event
The question every organiser is asked the next morning is who came. The room answers it without anybody digging through a meeting report.
- Internal training and onboarding: export the record of guests for the session and file it with your training records, alongside the meeting platform's own report.
- Client webinars: share the list of attending contacts with each account manager so follow-up is personal rather than generic.
- Board and member meetings: keep the record of who joined through the room as part of your meeting notes.
- Masterclasses and launches: compare registrations with guests who actually came through the door, and send different follow-ups to each group.
- Recurring calls: keep each week's tagged list, so you can see over time who comes regularly and who has drifted away.
Setting the list up so it reads well
The list is built from what guests type at the door, so a little setup makes it much easier to read on the day.
Name each event clearly in your room settings, because that name becomes the tag on every record. For recurring calls, include the occasion, for example the October community call, so each week's list stands on its own. Make email required for any event where attendance matters, such as compulsory training, so every record has a reliable identifier as well as a first name.
On the day, keep the control panel on a laptop that is not sharing its screen, so the list never appears to the audience by accident. If a producer is watching the list for you, agree a short signal for the moments that matter, such as the client is in, or the cohort has arrived, so the host is told without breaking stride. And join once yourself as a test guest before the event, so you can see a record appear and know the list is working before real guests arrive.
Reading the list honestly
It helps to be precise about what the attendee list is. It is a list of guests who came through your room page for this event. That is a strong signal of who turned up, and for most hosts it is the signal they most want.
It is not a measure of how long each person stayed, how many minutes they watched or whether they had their camera on. The meeting platform's own reports may cover some of that, and analytics are available through our team. Treat the room's list as the guest list at the door: the people you can thank, follow up with and invite back.
Honest limits
The list shows guests who joined through your room page. Anyone who joins with the regular meeting link in their desktop meeting app skips the door, so they are in the meeting but not on the room's list; they will appear in your meeting platform's participant list instead. Share the room link in every invitation and reminder to keep the two lists close.
Names and emails appear exactly as guests type them, so you may see a nickname or a typo. The live list is a host tool and is never shown to guests. And on very large events, the list is a guide for the host, not a seating chart: the capacity warning, which comes with the list on every paid plan, is the feature that watches the numbers against your meeting plan's participant limit.